Purchase Order Template
Make a purchase order with the vendor, the ship-to address, the items, quantities and prices, tax, the delivery date and a line for who authorised it. Download a PDF, Word or Excel file.
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How it works
Pick the document and a design
Invoice, proforma invoice, receipt, rent receipt, quotation, estimate, purchase order, delivery note or job card, in a wave, corporate boxes, minimal, bold black and yellow, side curve, classic grid, gradient or teal design.
Fill in the details
Your business and logo (kept for next time), the client, the number and dates, then the lines: description, quantity and price. The amounts, subtotal, tax, discount, shipping and total are worked out as you type.
Download and send
A PDF to print or attach, a lighter PDF for email, a Word file to keep editing, the same for Google Docs, or an Excel sheet that opens in Google Sheets.
A purchase order template for buyers
This purchase order template sends a supplier your order: what to supply, how many, at what price, where to ship it and by when, with a line for who authorised it.
The po template numbers each order, so the delivery note and the supplier's invoice can be matched to it before you pay.
What a purchase order includes
Your business, the vendor, the ship-to address, a PO number and date, the delivery date, each item with quantity and price, tax and total, the payment terms and an authorising signature.
People also search for
- po form
- order form template
Also searched as: how to create a purchase order.
Why it matters
Totals you can trust
Every line is quantity times price, added up in cents, so the total never drifts by a rounding error.
Editable in Word and Excel
The Word file has the client, the items and the totals as real tables, and the Excel file has each value in its own cell.
Your business, filled in once
Your name, logo, address, currency and payment details are kept in this browser for every invoice, receipt and quote you make.
On the blog: Purchase Order Template: How to Get a Great Result Every Time
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Questions
Is a purchase order a contract?
Once the vendor accepts it, it usually is the agreement for that order; check the law where you trade.
What is a purchase order?
A buyer's order to a vendor: what to supply, how many, at what price, where to deliver it and by when. Once the vendor accepts, it is the agreement the invoice is checked against.
What is a PO number for?
It ties the order, the delivery note and the invoice together, so each can be matched before paying.