Kenya Payroll Template
Kenya payroll template with PAYE, NSSF Tier I and II, SHIF and the Housing Levy worked out for each employee. Payslips on your letterhead, Excel and PDF.
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How it works
Pick the country and the month
The country’s rules are ready: its tax bands, its contributions and the levies the employer pays, with a switch for each.
Add your employees
Name, ID, position, basic salary, allowances and other deductions; or import a CSV. Each one’s net pay is worked out as you type.
Put it on your letterhead and download
Your logo and details at the top, your note at the foot; then the register and payslips as PDF, Excel, Word or CSV.
Kenya payroll with the 2026 deductions
This Kenya payroll template works out every employee's pay by the rules in force from 1 February 2026. NSSF (6% of pay up to KES 108,000, in Tier I to KES 9,000 and Tier II above), SHIF at 2.75% (at least KES 300) and the Affordable Housing Levy at 1.5% come off first; PAYE is worked out on what is left in the KRA bands from 10% to 35%, less the KES 2,400 personal relief. The employer side shows NSSF matched, the Housing Levy matched and the KES 50 NITA levy.
What is deducted and what the employer pays
NSSF (6% of pay up to KES 108,000, in Tier I to KES 9,000 and Tier II above), SHIF at 2.75% (at least KES 300) and the Affordable Housing Levy at 1.5% come off first; PAYE is worked out on what is left in the KRA bands from 10% to 35%, less the KES 2,400 personal relief. The employer side shows NSSF matched, the Housing Levy matched and the KES 50 NITA levy.
Payslips on your letterhead
Your logo, business name, address and registration number at the top of the register and of every payslip, with your own footer note; eight designs and your colours. The Excel and Word files carry the same top and foot.
Where the rates come from
KRA: Pay As You Earn; NSSF: Year 4 (2026) contribution rates; KRA: More about PAYE (deductible SHIF and Housing Levy). They are checked every day, and buyers are emailed when they change.
Why it matters
The rules, not a guess
Every rate and band comes from the tax office’s own pages, with the date it is in force from, and the sources are listed on the page.
Told when the law changes
The official pages are checked every day. When a rate changes, the template follows and buyers for that country get an email saying what changed.
A spreadsheet that still adds up
In the Excel file the gross, the total deductions, the net pay and every column total are formulas: change a figure and the totals follow.
On the blog: Payroll Template Kenya: Steps, Tips and Mistakes to Avoid
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Questions
Are SHIF and the Housing Levy deducted before PAYE?
Yes. Since the Tax Laws (Amendment) Act 2024, KRA allows SHIF contributions and the Affordable Housing Levy as deductions from taxable pay, as it does NSSF. The template takes all three off before working out PAYE.
What are the NSSF rates in 2026?
From February 2026 (Year 4), 6% from the employee and 6% from the employer on pensionable pay up to KES 108,000: Tier I on the first KES 9,000 (KES 540 each) and Tier II from KES 9,001 to 108,000 (up to KES 5,940 each).
Can I leave out the Housing Levy or NITA for my business?
Yes. Every item has a switch: off for the whole payroll, or off for one employee.
Can I put my own letterhead and footer on the payslips?
Yes: your logo, business name, address, contacts and registration number go at the top of the register and every payslip, in any of eight designs, with your own footer note. The Excel and Word files carry the same top and foot.
What happens when the law changes?
We check the official pages every day. When a rate or band changes, the template is updated, and everyone who bought a payroll template for that country gets an email saying what changed, so they can download an updated one.
Which files do I get?
A PDF of the register and every payslip, an Excel workbook (the register and a sheet per payslip, with the totals as formulas), a Word document, and a CSV of the register for a bank or payroll upload.
Is my staff data uploaded?
No. Names and salaries stay in your browser; they are kept there for next month.