Payroll Template
A payroll template that works out each employee's tax and contributions by their country's current rules (Kenya, Nigeria, South Africa, Ghana, Uganda, Tanzania, India, United Kingdom, United States, Australia), with a payroll register and a payslip for each employee on your letterhead. Download PDF, Excel, Word or CSV.
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How it works
Pick the country and the month
The country’s rules are ready: its tax bands, its contributions and the levies the employer pays, with a switch for each.
Add your employees
Name, ID, position, basic salary, allowances and other deductions; or import a CSV. Each one’s net pay is worked out as you type.
Put it on your letterhead and download
Your logo and details at the top, your note at the foot; then the register and payslips as PDF, Excel, Word or CSV.
A payroll that knows the rules of your country
The payroll template works out each employee's pay by their country's current rules: income tax, social security and the levies the employer pays. Pick the country, type each employee's salary and allowances, and the payroll register and a payslip for each employee are laid out on your letterhead.
Countries and what is worked out
Kenya: PAYE, Personal relief, NSSF (Tier I and II), SHIF, Affordable Housing Levy, NITA levy. Nigeria: PAYE, Pension, National Housing Fund, Rent relief. South Africa: PAYE, Rebates, UIF, Skills Development Levy. Ghana: PAYE, SSNIT. Uganda: PAYE, NSSF. Tanzania: PAYE, NSSF, Skills Development Levy, Workers Compensation Fund. India: Income tax (TDS), Standard deduction, EPF, ESI. United Kingdom: Income Tax (PAYE), National Insurance, Workplace pension. United States: Federal income tax, Social Security, Medicare, State income tax, 401(k). Australia: PAYG withholding (estimate), Medicare levy, Superannuation guarantee.
Switch off what does not apply
Every tax, contribution and levy has a switch, for the whole payroll or for one employee: a business below the levy threshold, a contractor who is not in the pension scheme, an employee exempt from a fund.
Kept up to date
The official pages behind each country’s rules are read every day. When a rate changes the template follows, and buyers for that country are emailed what changed.
Why it matters
The rules, not a guess
Every rate and band comes from the tax office’s own pages, with the date it is in force from, and the sources are listed on the page.
Told when the law changes
The official pages are checked every day. When a rate changes, the template follows and buyers for that country get an email saying what changed.
A spreadsheet that still adds up
In the Excel file the gross, the total deductions, the net pay and every column total are formulas: change a figure and the totals follow.
On the blog: How to Make a Payroll Online, Step by Step
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Questions
Can I put my own letterhead and footer on the payslips?
Yes: your logo, business name, address, contacts and registration number go at the top of the register and every payslip, in any of eight designs, with your own footer note. The Excel and Word files carry the same top and foot.
What happens when the law changes?
We check the official pages every day. When a rate or band changes, the template is updated, and everyone who bought a payroll template for that country gets an email saying what changed, so they can download an updated one.
Which files do I get?
A PDF of the register and every payslip, an Excel workbook (the register and a sheet per payslip, with the totals as formulas), a Word document, and a CSV of the register for a bank or payroll upload.
Is my staff data uploaded?
No. Names and salaries stay in your browser; they are kept there for next month.