Schedule Maker: Work, Shift and Weekly Schedules
Make a work schedule, a staff shift rota, a weekly routine or a class schedule: a colour per person or task, your logo in the heading, several weeks as pages, and a print-ready PDF, PNG or JPG.
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How it works
Choose a schedule
A work week by the hour, a staff shift rota (morning, afternoon, night), a weekly routine, a class schedule or a blank grid.
Fill it in where it is
Click a box and type the task or the person's name, with a note underneath. Tick "every day" to repeat it across the week. Each task or person keeps a colour, so who works when stands out.
Share it with the team
Download a PDF for the notice board, a PNG for the group chat, or every format in one ZIP. Add a page per week or per team.
A schedule maker for work, shifts and the week
This schedule maker turns a week of work into one clear page. Start from a work week by the hour, a staff shift rota, a weekly routine or a class schedule, then click any box and type: each person or task gets its own colour, so the pattern of the week shows at a glance.
As a work schedule maker or employee schedule maker, it keeps shifts as rows with their times and days as columns; copy the page for next week and change the names. As a weekly schedule maker or weekly planner template, rename the rows to Morning, Afternoon and Evening and plan your own week.
How to make a shift schedule
In the Shift rota template, set your shifts and their hours under Periods, then type who works each one. Keep the same people on the same shifts where you can, so the rota is easy to remember, and check every shift has someone before you print. That is a shift schedule maker without a spreadsheet.
A class schedule maker too
For school or college, the School week and Teacher timetable templates make a class schedule with subjects and rooms, which you can print at A3 for a wall.
People also search for
- rota maker
- staff rota template
- roster maker
- work rota
- weekly schedule template
Also searched as: free schedule maker, schedule maker online, work schedule template, weekly planner printable, shift rota maker.
Why it matters
A schedule maker for work and life
Hours, shifts or parts of the day as rows; days as columns; rename either to fit how you plan.
Readable at a glance
A colour per person or task, a clear heading with your company logo, and print-ready sizes from A4 to A3.
Weeks as pages
Plan a month of rotas as four pages and print them together. Saved in this browser as you go; nothing is uploaded.
On the blog: Schedule Maker: How to Get a Great Result Every Time
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Questions
Can I make several weeks?
Yes. Add a page per week; each keeps its own names, and the PDF holds them all.
Can staff see it on their phones?
Download a PNG or JPG and share it in the team chat; it is sized for a phone screen and sharp when zoomed.
How do I make a work schedule?
Open the Work week template, set the hours of your day under Periods, and type the task or meeting in each box. For a team, put each person's name in the box: each name gets its own colour.
How do I make a shift rota?
Open Shift rota: the rows are the shifts with their times, the columns are the days. Type who works each shift; copy the page for next week and change the names.
Can I make a class schedule?
Yes. The School week and Teacher timetable templates are class schedules: days across, periods down, a subject and room in each box.
Can I add our logo?
Yes. Click the heading on the schedule and choose Logo; it sits beside the title.