India Payroll Template
India payroll and salary sheet format: TDS on the new regime with the 12 lakh rebate, EPF on the new 25,000 wage ceiling and ESI. Excel and PDF.
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How it works
Pick the country and the month
The country’s rules are ready: its tax bands, its contributions and the levies the employer pays, with a switch for each.
Add your employees
Name, ID, position, basic salary, allowances and other deductions; or import a CSV. Each one’s net pay is worked out as you type.
Put it on your letterhead and download
Your logo and details at the top, your note at the foot; then the register and payslips as PDF, Excel, Word or CSV.
Salary sheet format with TDS, EPF and ESI
This India payroll template works out every employee's pay by the rules in force from 17 September 2026. TDS on the new tax regime for FY 2026-27, spread over twelve months: the standard deduction of 75,000, slabs from 5% above 4 lakh to 30% above 24 lakh, no tax up to 12 lakh (the section 87A rebate, with marginal relief above it), surcharge above 50 lakh and the 4% cess. EPF is 12% of basic up to the 25,000 wage ceiling (raised from 15,000 on 17 September 2026), with the employer’s 8.33% EPS and 3.67% EPF; ESI is 0.75% and 3.25% while gross pay is 21,000 or less. Professional tax can be added for each employee.
What is deducted and what the employer pays
TDS on the new tax regime for FY 2026-27, spread over twelve months: the standard deduction of 75,000, slabs from 5% above 4 lakh to 30% above 24 lakh, no tax up to 12 lakh (the section 87A rebate, with marginal relief above it), surcharge above 50 lakh and the 4% cess. EPF is 12% of basic up to the 25,000 wage ceiling (raised from 15,000 on 17 September 2026), with the employer’s 8.33% EPS and 3.67% EPF; ESI is 0.75% and 3.25% while gross pay is 21,000 or less. Professional tax can be added for each employee.
Payslips on your letterhead
Your logo, business name, address and registration number at the top of the register and of every payslip, with your own footer note; eight designs and your colours. The Excel and Word files carry the same top and foot.
Where the rates come from
Income Tax Department: tax slabs; Ministry of Labour: EPFO wage ceiling raised to ₹25,000 (from 17 September 2026); ESIC: Contribution. They are checked every day, and buyers are emailed when they change.
Why it matters
The rules, not a guess
Every rate and band comes from the tax office’s own pages, with the date it is in force from, and the sources are listed on the page.
Told when the law changes
The official pages are checked every day. When a rate changes, the template follows and buyers for that country get an email saying what changed.
A spreadsheet that still adds up
In the Excel file the gross, the total deductions, the net pay and every column total are formulas: change a figure and the totals follow.
On the blog: Payroll Template India: Steps, Tips and Mistakes to Avoid
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Questions
Does the template use the old tax regime?
No: it works out TDS on the new regime, the default for salaried employees. Employees who chose the old regime need their own declaration-based TDS.
What is the EPF wage ceiling now?
25,000 a month from 17 September 2026, raised from 15,000. EPF here is 12% of basic salary up to that ceiling.
Can I put my own letterhead and footer on the payslips?
Yes: your logo, business name, address, contacts and registration number go at the top of the register and every payslip, in any of eight designs, with your own footer note. The Excel and Word files carry the same top and foot.
What happens when the law changes?
We check the official pages every day. When a rate or band changes, the template is updated, and everyone who bought a payroll template for that country gets an email saying what changed, so they can download an updated one.
Which files do I get?
A PDF of the register and every payslip, an Excel workbook (the register and a sheet per payslip, with the totals as formulas), a Word document, and a CSV of the register for a bank or payroll upload.
Is my staff data uploaded?
No. Names and salaries stay in your browser; they are kept there for next month.